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The Most Popular Online Tools To Manage A Coworking Space

Most coworking spaces are operated as second businesses of small business owners and entrepreneurs who sought shared workspace of their own. Due to the varying different types of spaces out there, all designed and operated in different ways, it appears no two spaces utilize the same exact software tools - except a few. Deskmag asked operators which online tools they used to manage their operations most efficiently. While there was an expectation for a variety of answers, we were quite impressed to have received the names of more than 400 tools. The 20 most popular ones we've summarised into a word cloud. In addition to the data visualization, we’ve sorted the top hundred or so into a list.

  • How To Avoid Disaster When Starting A Coworking Space

    Starting your own business can be extremely rewarding, but also very challenging. There is no exception to this rule for founders of coworking spaces. It's easy to celebrate success but much harder to talk about failures. The founder of a failed coworking space has summarized her lessons. Here are eleven tips to avoid some frustration when building a coworking space.

  • Eight reasons why it's worth joining a coworking space

    Coworking is a growing trend. Each year, more and more freelancers decide to share a space with like-minded professionals as a way to avoid work-from-home distractions. However, some freelancers are still skeptics. Renting a desk at a coworking space could mean losing your freedom to work in pajamas, and could add an extra cost to your budgets. But there are eight reasons at least why it's worth to join a coworking space.

  • 5 Tools For Freelancers To Delegate Work Easily

    If you’re in the happy predicament of having too much work and not enough time in which to complete it, you’ve reached the big moment. To delegate or not to delegate? Subcontracting work out to another person’s heart and brain can be scary the first couple of times. As entrepreneurs, we’re ultimately responsible for the deliverable. We coax it with tender loving care into existence, and deliver it like a precious baby to its new parent, the client.

  • Efficient Agile Tools for Freelancers: The Magic and Importance of Process

    Software developers have been using Agile methodology for many years now, to help increase productivity, efficiency and quality. The methods themselves have huge benefits for small teams. They help to control costs, solve specific problems in rapid succession, allow for adaptability and place focus on the end user. But what are agile methods really? And what can freelancers, who often work alone, learn from this now popular approach to design and development?

  • Entrepreneurs who started companies at coworking spaces & are now going big

    Ezeep, Coffee Circle and Orderbird are three young companies that began their businesses in Berlin’s Betahaus, a prominent European coworking space. Since, all three companies have expanded into their own offices and now employ between 25-50 people. Here, they talk not only about the value of coworking, but also their learned experiences about how to create a product or service, move it to the market, and make a mark on the world.

  • Freelancing for a better future: a chat with Elance's Oscar Pereyra

    Oscar A. Pereyra runs the freelance mobilizer program at Elance in Mexico City. He offers advice on cashflow, saving and maintaining good relations for freelancers. His tip? Develop a niche of expertise. Pereyra also advises that self-promotion is not about wasting your life away on social media, but about developing an expertise and mastering a specific section. Patience is another must have as well as gaining support from a local community. You can never have enough help, be it mentors, advisors and other strong examples to help light the way. From there, he says, clients will follow.

  • Coworking Your Way to a Major Freelance Subcontracting Network

    Coworking spaces aren’t just an affordable way to utilize office space, change-up your location, or run client meetings, coworking spaces are a fantastic way to develop a really strong network of freelancers you can work with for years to come. You can build a strong network of contacts, you have every chance that you’re going to either be included in someone else’s project tender, or will be able to bid on a tender yourself given your available resources.

  • Living Life in the Freelance Lane: Tips & Tricks for ‘lancers

    Coworking is where freelancing begins, but it isn’t where it ends. You need to know your rights, stay on top of your financial education and keep moving forward with the inspiration to succeed (without falling in to the side ditch of being professionally unemployed). Some say freelancers have the freedom to work any 13 hours of the day they like, but the smarter ones know they could set themselves free to the Four Hour Workweek.

  • Coworking Programs Like the Visa, but Not Quite

    The Coworking Visa is prized for its flexibility, allowing coworkers to move between coworking spaces around the world with ease. Based on geniality and mutual understanding between spaces, the visa seems like a wonderful way to maximize the mobility that many coworkers treasure. However, can this flexibility and mobility be stretched too far and suddenly a blessing becomes a curse?

  • Quick Guide To Coworking Space Management Software

    Running a coworking space is a business, with overhead to track, revenue to collect, and lots of data to gather, analyze and synthesize. Both personalities of a space affect the other, limiting or revealing possibilities in different ways. For a while some coworking spaces can make it all happen with a lot of sticky notes or a spreadsheet, but at some point those systems fail and it’s time to look for something better. You might find it surprising, but there are software systems out their built specifically for the coworking movement.

  • The New Desk Design

    While coworking is a philosophy to some and a lifestyle to others, it can also be understood as a design. Something must be said for contemporary coworking aesthetic, and new desk design is more than just your typical slab of IKEA wood plunked down on four legs. The best desk design accommodates coworking, as the right work setup is key.

  • Risk Management for Risk Takers

    Risk is part of everyday business life. Taking a risk can often be rewarding, but does that mean that you have to take decisions without assessing the consequence you could later be facing alone? Deskmag presents to you some tips taken from project management methodologies, which could allow you to quickly perform your own risk analysis and be ultimately successful.

  • Designer accessories for coworking spaces

    Nope, you don’t need to get everything from IKEA. Great workspace design is key in coworking, from hubs to clubs and community. Designer accessories which are clever – yet practical – are also important. From New York to Berlin, Barcelona and Copenhagen, here are 10 products which might come in handy in your office or work lounge.

  • Storytelling for freelancers

    Once upon a time there was a cool cat who was making a living as a freelance web designer. He lived in one of those big cities where it seemed like every third person was trying to do the same exact thing. Okay, okay, that doesn’t sound like a very good start to a story - but read more here to learn about storytelling, improving your skills, and why it’s important.

  • Marketing Strategies To Grow Your Coworking Business!

    Some of the biggest questions on every coworking space owner’s mind are, how to get the word out, sign up new members and how to grow both their community and business. More important, for bootstrapped coworking spaces without a marketing budget, is how to do it for little or no cash – a challenge any startups face. We found several marketing strategies that have proved proven to be both successful and budget friendly.

  • Three things freelancers can learn from visual artist Wayne White

    We often feel pressure to stick with one thing, do it well, and not take too many risks. Yet, that mentality is quickly dissolving, and the former constraints once heavily placed on the idea of success are now becoming lifted. In fact, we see examples of risk takers in every in every shape and form, and we’ve found one great example in the creative life of visual artist Wayne White who also worked as puppeteer, cartoonist, animator, illustrator, sculptor and art director. We see the ultimate career freedom. His positive outlook on work and his common sense advice does hold some practical insights for today’s freelancers.

  • How to get the most out of your coworking membership

    A coworking membership is one of the best investments you can make in your freelance career. On top of a professional working space, you get a full social calendar, a lot of networking opportunities, and the chance to swap ideas with likeminded people. But none of these benefits come without trying. Real coworking – not just sharing an office – takes a bit of effort. So how do you join the community and make the most out of your membership? Deskmag got some tips, from a variety of people who run coworking spaces, that can help you take full advantage of your coworking membership.

  • Crowdfund your coworking space!

    Good news! Your coworking space has started to become profitable and the community is growing. Perhaps it is time to invest in new projects. The task is daunting, unless you have already considered looking for outside funding for your project. Deskmag offers an overview of successful crowdfunding campaigns that helped these coworking spaces become a reality.

  • Pecha Kucha: the art of pitching with a punch

    Entrepreneurs are always in the position of having to convince people that their idea is unique and ultimately worth an investment. It can happen during a lunch, a networking event, in an elevator, or during casual conversation. It is often hard to explain to non-experts how beneficial your idea could be to the world, and it is even harder to pitch without rambling on and quickly loosing the attention of your audience. Originating in Japan, Pecha Cucha is the art of presenting your big idea and making an impact in a small amount of time.

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